2006 Old Board Meeting

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As submitted on 11/7/06 by Kathy Bowman with some edits by Pepi Acebo 11/21/06

Council of UU Camps & Conferences
"Old" Board Minutes
10/25/06

Present: Mike Schwab (Vice-President), Kathy Bowman (Secretary), Pepi Acebo, Rita Cusack
On phone: Craig Lentz (President), Dee Dumont (Treasurer)
Absent: Ellen Chulak

BUDGET Dee Dumont submitted an email report. Expenses so far are $2599.14, but we believe not all bills have been paid, notably General Assembly expenses and administrative fees to Rowe. The treasurer reported that income deposited to date was $9039.30. It was agreed that we don’t have complete figures yet to get a total picture of the CU2C2 2006 budget. Fiscal year runs from January to December. Dee proposed that we use the same budget for 2007 as we used for 2006, and adjust as we find out what our membership income will be.

[Note: The board members present thought they heard the treasurer state that this included a the year's starting balance of approximately $3500, when the account was transferred from the previous treasurer, but the starting balance was in addition to the income deposited to date. This misunderstanding was not clarified until after the conference.]

ADMINISTRATIVE TASKS Craig likes the model of using Rowe or some other camp as our home base, responsible for administrative tasks. We don’t know at this point how much the final bill will be (we budgeted $1000 for 2006), or whether Rowe is willing to continue with this assignment.

[Note: Craig was able to follow up with Felicity Pickett and Paige Cooper at Rowe to confirm that Rowe is willing and able to serve as the Part-time Administrator for CU2C2 again and that the budgeted amount of $1000 would cover work done to date and be a reasonable budget for the following year.]

NOMINATIONS Last year, Birdie and Charlie Reed and Marcus Jaiclin agreed to serve on the nominating committee. None of them are attending the meeting this year. Attempts to contact Birdie and Charlie were unsuccessful. Marcus regreted that he would be unable to attend. We will take nominations from the floor at the General Meeting. Of the 7 members, Craig, Mike, Rita, & Ellen will not continue. Pepi’s term is expiring.

CU2C2 2007 CONFERENCE Will be at SWIM. Pepi has a proposal about the dates to take to the annual business meeting.

CU2C2 2006 CONFERENCE U-U may have a loss because of low attendance, and may ask for help from the CU2C2 board. U-U has spent more money on capital improvements to prepare for hosting CU2C2 than the conference is expected to cover.

As submitted on 11/7/06 by Kathy Bowman

Council of UU Camps & Conferences
"Old" Board Minutes
10/25/06

Present: Mike Schwab, Kathy Bowman, Pepi Acebo, Rita Cusack
On phone: Craig Lentz, Dee Dumont

BUDGET Dee Dumont submitted an email report. Expenses so far are $2599.14, but we believe not all bills have been paid, notably General Assembly expenses and administrative fees to Rowe. Income is $9039.30, but that includes a starting balance of approximately $3500, when the account was transferred from the previous treasurer, so this is not an accurate figure. It was agreed that we don’t have complete figures yet to get a total picture of the CU2C2 2006 budget. Fiscal year runs from January to December. Dee proposed that we use the same budget for 2007 as we used for 2006, and adjust as we find out what our membership income will be.

ADMINISTRATIVE TASKS Craig likes the model of using Rowe or some other camp as our home base, responsible for administrative tasks. We don’t know at this point how much the final bill will be (we budgeted $1000 for 2006), or whether Rowe is willing to continue with this assignment.

NOMINATIONS Last year, Birdie & Charlie Reed and Marcus agreed to serve on the nominating committee. None of them are attending the meeting this year, & attempts to contact them were unsuccessful. We will take nominations from the floor at the General Meeting. Of the 7 members, Craig, Mike, Rita, & Ellen will not continue. Pepi’s term is expiring.

CU2C2 2007 CONFERENCE Will be at SWIM. Pepi has a proposal about the dates

CU2C2 2006 CONFERENCE U-U will have a loss because of low attendance, and will ask for help from the CU2C2 board.

Suggestions for the Old Board Meeting Minutes -- Pepi Acebo 11/9/06

adding "Absent: Ellen Chulak"

adding titles where applicable (President, Vice-President, Secretary, Treasurer) so that others will have an easier time of reading the minutes in the future

delete ", & attempts to contact them were unsuccessful" (I had no trouble reaching Marcus before the conference. I don't believe anyone really tried to reach Charlie or Birdie before the meeting.)

adding to "Pepi has a proposal about the dates" the phrase "to take to the annual business meeting."

changing "will have a loss" and "will ask for help" to "may have a loss" and "may ask for help" -or- "will have spent more on capital improvements to prepare for hosting CU2C2 than the conference will cover" and "may ask for additional help"

how about changing

Income is $9039.30, but that includes a starting balance of approximately $3500, when the account was transferred from the previous treasurer, so this is not an accurate figure.

to

The treasurer reported that income deposited to date was $9039.30.

[Note: The board members present thought they heard the treasurer state that this included a the year's starting balance of approximately $3500, when the account was transferred from the previous treasurer, but the starting balance was in addition to the income deposited to date. This misunderstanding was not clarified until after the conference.]

It is agreed. . .

and, at the end of Administrative Tasks, how about adding

[Note: Craig was able to follow up with Felicity Pickett and Paige Cooper at Rowe to confirm that Rowe is willing and able to serve as the Part-time Administrator for CU2C2 again and that the budgeted amount of $1000 would cover work done to date and be a reasonable budget for the following year.]

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